Inviting your photographer

Add a photographer to an event

Open your event and go to the Photographers tab. In the Add photographer panel, enter the photographer's email and click Add. If they already have a PodiumBase account they join your roster right away. If not, an invite email is sent and they join once they sign up and accept.

Your photographers work alongside PodiumBase coverage rather than replacing it.

Invite several at once

To bring photographers into your whole organization rather than one event, use the organization Photographers area and its invite page. You can paste up to 25 emails at a time, one per line, and send them together. Each address shows its own status, and you can track who is still pending and who has signed up.

Manage your roster

Back on the event Photographers tab, the Roster shows each photographer with their role and any assigned zones. You can see section coverage across your course, spot any gaps, and revoke a photographer if plans change. Revoking is reversible, so it is safe to adjust as your lineup settles.

If you would rather have photographers apply to you, use the Invite to apply option to reach eligible pros.